Documents Are the Lifeblood of Your Business

Every business today relies on information to operate effectively. For most businesses, that information is contained in documents – invoices ensure cash flow, forms and documents for HR, spreadsheets and strategy documents for decision-making, the list is long and varied.

That’s obviously a fraction of the list of possible documents. Documents need to be available for use when needed and accessible by only those with the appropriate credentials.

Your digital copier is an essential component of making sure that happens.

Digital Copiers – Keystone of Office Communication

Digital copiers are designed to both create documents and also to share them.

Print and copy – To state the obvious, copiers can make copies of documents for distribution to customers, co-workers, or oneself. Printing capabilities have been standard on copiers for decades now.

Fax – Easy to forget about today, but most copiers can also send faxes for industries – such as real estate and the legal industry – still heavily reliant on physical signatures.

Scanning – This is where digital copiers today can supercharge communications. I’ll briefly mention three ways:

  1. Scanning to email – Email is still going strong as the most basic and useful way to share information within a company and between a company and customers.
  2. Digital documents – Turning paper documents into digital documents allows anyone (with permissions) to share those documents easily and to find them fast.
  3. Process automation – Launch workflows to remove paper from business processes and get work done faster. I’ve written about this before.

When it’s time for you to consider your current copier lease, or if you’re outgrowing your current office equipment infrastructure, flip your approach to thinking about copiers. It’s not simply a piece of hardware that spits out paper copies on command, they can do so much more for your business. Plan accordingly.