Office Copier and Printer Security: What Can You Do?
You can take certain precautions every day to secure your business copy machine now and in the future. Some of these processes are as straightforward as adjusting settings, while others are more complex.
Remember, if you need assistance safeguarding your machine, you may always contact an authorized office copier dealer. Your local dealer should be your security partner and should be able to keep an eye on your equipment at all times.
Use a Newer Copier or Printer Model
Do you have an old office copier? Do you remember the last time you purchased a new printer for your office? It becomes difficult to protect your data if your devices are old or out of date.
Older machines lack the functions found on current office copiers and multifunction printers (MFPs). When you upgrade your device, you gain access to extra security capabilities that help protect the data you scan or copy throughout your business. These features will help you protect your data and provide you peace of mind.
By the way, do you need any more reasons to replace your office printer? Why Should I Upgrade My Office Copier? is a great place to start. There are various reasons why you should upgrade your office copier or printer right now.
Turn on Your Printer’s Data Security Features
If you have a recent office copy machine, it most likely has data security measures such as data encryption. Data encryption encodes the data, making it unreadable to hackers.
Even if hackers gain access to the hard drive, the data will be rendered useless. Some recent models additionally provide the ability to delete files from the hard disc. If your office copy machine is compromised, hackers will find nothing.
An authorized copier dealer can assist you in selecting a device that protects your data.
Make Sure Firmware Is Up-To-Date
You’re probably familiar with firmware updates if you own a smartphone. Apple and Android provide updates on a regular basis to improve performance, repair problems, and increase security.
Your workplace copier’s firmware is also updated on a regular basis. To avoid breaches, keep your firmware up to date at all times. If you discover that you’re falling behind on updates, take action right away to preserve your data.
Use Managed Print Services
Managed print services can help you protect your data. The service provider will look after your output devices and ensure their security.
The company will scan your network and equipment for any flaws that hackers could exploit, and it will also monitor your office copier offsite to guarantee that your data is safe.
The Final Say: Keep Your Data Secure
Data security should always be a priority, so make sure you include your workplace copier in addition to your computers. There are several ways to secure your data, ranging from updating to a newer kind of printer to adopting managed print services.