Pros of purchasing a copier
1. Less expensive
- Purchasing is considered a beneficial option (as compared to renting), especially when considering a long term use.
- It helps businesses to cut down the cost they pay as fees for the services and goods.
2. Zero paperwork
- Purchasing eliminates the need for paperwork like providing financial details and filling up lease agreements (which need to be renewed repeatedly).
- A purchased photocopy machine will therefore be a lifelong asset for your business.
3. Flexibility and control
- When you purchase a piece of office equipment, you automatically own the right to use it without being answerable to anyone.
- This also means that you have the choice to go for your preferred technician or maintenance firm based on your budget and needs.
4. Tax incentives
- When you purchase a new copier, you can deduct the tax in the first year.
5. No contracts
- Purchasing a copier helps avoid getting locked into any unnecessary contract with a third-party provider.
6. Recoup investment
- If you plan to shut down your business, you can sell your copier even though its value might have decreased.
- Photocopy machines are always in demand and you’ll always find buyers looking for a second hand one.
Cons of purchasing a photocopier
Agreed that the advantages of buying a photocopy machine are attractive.
However, before you jump in to purchase one, take a quick peek into the drawbacks mentioned below:
1. High initial expense
- Copiers with specialized features can cost thousands of Ringgits.
- The upfront expense of purchasing even a small copier can be hard to manage for small businesses.
- In such a case, buying one might leave you with less money for purchasing other essential office equipment.
2. Replacement costs
- The cost of repairing a copier can sometimes go beyond your expectations.
- Once you have purchased a copier within a few years, the technology will be outdated, making it hard to sell at your preferred price.
3. Lack of standardization
- If your business has several branches and each branch buys its own copy machine, it will be hard to estimate each branch’s expenses.
- Additionally, if different branches use different copier technologies, it will be challenging to scale up the cost and performance across each unit.