Genuine office photocopiers are large machines that will take up the majority of a standard-sized desk, while A4-only versions are available to reduce the copier’s footprint. Desktop copiers can execute almost all of the activities of larger machines, but not those that need the addition of additional modules, such as binding, sorting, and so on. They will also have less paper trays, so in a busy office, you may find yourself frequently refilling trays.

These can be a very affordable choice for small to medium-sized enterprises with a restricted number of users. Although their tray capacity, print speed, and sorting options are frequently less than those of floor-standing photocopiers, desktop photocopiers at the top of the market offer just as many image editing features as their larger counterparts.

Many modern models, in addition to being good space savers, offer many functions that were previously only found in their larger cousins. These are some examples:

  • A3 paper handling
  • Multifunction printing, copying, scanning, and faxing
  • Network capable
  • Automatic document feeder
  • Duplex printing and copying
  • Hole-punching and stapling

Choosing a Desktop Copier or All-in-one Printer

When selecting a new desktop photocopier or all-in-one printer, consider how much work the machine will need to complete on average to pick the most effective and cost-effective choice. Most manufacturers usually specify the maximum number of users that each equipment can accommodate. If you anticipate doing more than the normal quantity of copying, you may want to choose the next level up to guarantee the machine is robust enough to handle the workload.

Other considerations that may influence your decision include:

  • First copy speed – how long does it take for a machine to create a first copy when it is idle?
  • Speed – tabletop copiers may copy at speeds ranging from 10 to 30 pages per minute.
  • Colour versus black and white – colour machines are more expensive, but they may be necessary for your business.
  • Portability – will you need to relocate your desktop photocopier from one office to another? If so, it should be as tiny as feasible and feature wireless connectivity.

Larger tabletop photocopiers will be available for leasing rather than purchase. To guarantee you’re receiving good value, calculate the total cost of the lease agreement over the entire duration and compare it to the purchase price.

Desktop Photocopier Support

Most desktop photocopier vendors will include a service plan and maintenance support with the machine, which might be handy for an office that lacks a technical department. They may also be able to provide guidance on how to upgrade if a more powerful copier is necessary.

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