You should take into account the frequency and number of users printing on the computer while attempting to determine the optimal speed for your multi-function copier. If you have a limited, low-volume office, then a slower print speed is adequate. If you have a big, high-volume office, then you want a faster print speed. Nothing is more annoying than getting your print job from the copier and standing in line for the fulfillment of other print jobs until you can get your records.
Furthermore, there is a suggested monthly amount in each speed section. If your copier has more volume than it’s rated for, you’ll get more than average service calls. Choosing the right speed will help to avoid any possible problems.
Copier Scanning Features
For today’s technologies, one of the most important features to acknowledge is scanning. Scanning has been more important than ever, and scanning has removed the need for faxing in many situations. For scanning, copiers have a range of options to choose from. You may want to choose a copier that has a wider document feeder with a higher scanning speed if you scan files of several pages.
You may want to suggest a copier with an automatic duplex paper feeder while scanning double-sided papers. By scanning all sides at the same time, this increases scan speed compares the machine that have feature of rotating automatic paper feeder that scans one side of a page, then flips it and scans the other side of the page.
Copier File Format Options
When looking at scanning features, file format is often essential to take into account. Many copiers today come with the ability to scan PDF, TIFF, or JPEG as standard. Most of users want to limit the file size when scanning as small as possible yet good quality. The file size will easily reach 10 MB if you scan big, high resolution files, and the user of that file might not be able to receive it.
You want to make sure the next copier has the opportunity to deliver compact PDF files if this is the case. The compact PDF format will compress the size of the file by up to 60%, allowing users to obtain larger files and require less space for storage.
You might want to take into account what kind of media you publish. The most popular printed paper format is 8.5 ” x 11 “or A4. The majority of copiers print up to the legal size or 8.5 ” x 14. 11 “x 17” or A3 is another common paper format. Usually, the A4 copier class is a bit less pricey, but if you don’t print on paper size A3, you may want to look at an A4 copier class.
Older Technology with specific purpose
For over 50 years, copiers have become an important part of business technology. For their day-to-day activities, many enterprises rely on these multifunction machines. With all technologies, though, for some sectors, but not all, some features that were necessary a decade ago are becoming outdated today.
Let ‘s take a fax, for example. Faxing is clunky and sluggish. A fax line is also required, ensuring you spend an extra monthly cost to retain a fax line. Most enterprises use fax only when they already have clients or consumers using this older equipment.
Many Features to Consider
There are a lot of other features that can be considered when looking for the option of your copier either its new or upgrade. The important thing is to make sure you speak with someone that know about the printing matter. The features above are very common for every copier but there are more other features that you not realized. You may be surprised to learn that your current equipment has an instant answer or to request an upgrade.