Functions of a Copier
As technology advances, copiers are becoming increasingly more innovative with a vast array of functions to help speed up the process of office work. Today, the office copier is almost always a multifunctional device, offering printing, scanning and photocopying as standard. But there are further functions of a copier which you may not know about.
1. Scan to folder
The majority of copiers now have scanners embedded on the device, meaning you can easily send documents from the copier to your own folder
2. Scan to searchable PDF
Many copiers have Optical Character Recognition (OCR) function enabled, which means that when you scan your document, the scanner reads the letters and words and can save the document as a ‘searchable PDF’. This allows users to search for the document based on words within the document, rather than the title, making documents easier than ever to find.
3. USB / SD Card printing
Many copiers have USB or SD card ports which means that if you have a document ready to print on a USB or SD card, you can walk straight up to the device and print it, without the need for a print driver on your laptop.
4. Enlarge or reduce
Got an A3 document that would be better suited on A4 paper? Or a photograph that isn’t quite the right size for a frame? Did you know a common function of a copier is the ability to enlarge or reduce your documents so they are the ideal size? This can be a very useful feature for many office tasks and usually comes as standard with most new copiers.
Duplex printing is a feature that many copiers and multifunctional printers offer, allowing the printing of two pages onto one sheet, by printing on both sides. This is one of the best ways of reducing your print costs, as it simply halves the amount of paper used! If you are printing portrait documents then, you need to duplex on the ‘long edge’, if printing landscape documents, such as spreadsheets, then the duplex would need to take place on the ‘short edge’ in the print driver.