Imagine (and perhaps this is your exact situation) that you work in a medical office. For ease of use, your fax machine is at the reception desk, so you can quickly send and receive client paperwork. There’s a patient standing in front of the desk, and a fax begins to print out. They accidentally catch a glimpse of another patient’s medical information.
That is a HIPAA violation.
With Fax over IP, this problem is entirely solved. Faxes don’t print out when they are sent to your office — instead, they are stored in the specific recipient’s email inbox until they are ready to be read, meaning less opportunity for someone to peer over a sensitive document.
Fax over IP also ensures that when you send a document to another office or organization, that document only reaches the intended recipient. This will prevent any mistypes on the pin pad of your old fax machine, and also reduce the risk of your documents being viewed by someone else.
Lastly, because all of your faxes are stored in a secure server, you can never lose data, meaning even if a natural disaster strikes your office, you’ll still be able to access all of your securely-faxed documents.
Essentially, your faxes will always be more secure than traditional faxes because you have complete control over who can access, view, and interact with your faxes.