There are many factors to consider if you want to calculate the true printing cost in your company’s office in order to know how to reduce it.
- Don’t use personal printers
Shared a larger and multi-function printers (MFPs). They are more efficient and easier to maintain and allow you to control who has access to sensitive data.
- Lease the printer and use Manage Print Services
Using MPS, your company’s printing devices and practices are maintained well monitored, and optimized for maximum productivity and efficiency.
- Use B&W vs. Color printers
Use the printer for text or other things that need to have a printed character to be black and the background white (unprinted).
- Print on both sides
Double sided printing is used in companies this amount could be reduced by 50%, so as costs for that meter.
- Reduce print density in your printer or multi-function machine
Use a multi-function (print/scan/fax) machine they should reduce ink /toner usage simply by reducing the density of copied documents.
- Scan more and copy less
Scan the documents and send it in email instead of copying it and leaving it in someone’s mailbox or on their desk.
- N-Up Printing
Using “multiple pages per sheet” or the “n-up” option within Printing Preferences can be pretty effective way of including two or more pages on one sheet of paper.