There are many factors to consider if you want to calculate the true printing cost in your company’s office in order to know how to reduce it.

  1. Don’t use personal printers
    Shared a larger and multi-function printers (MFPs). They are more efficient and easier to maintain and allow you to control who has access to sensitive data.
  2. Lease the printer and use Manage Print Services
    Using MPS, your company’s printing devices and practices are maintained well monitored, and optimized for maximum productivity and efficiency.
  3. Use B&W vs. Color printers
    Use the printer for text or other things that need to have a printed character to be black and the background white (unprinted).
  4. Print on both sides
    Double sided printing is used in companies this amount could be reduced by 50%, so as costs for that meter.
  5. Reduce print density in your printer or multi-function machine
    Use a multi-function (print/scan/fax) machine they should reduce ink /toner usage simply by reducing the density of copied documents.
  6. Scan more and copy less
    Scan the documents and send it in email instead of copying it and leaving it in someone’s mailbox or on their desk.
  7. N-Up Printing
    Using “multiple pages per sheet” or the “n-up” option within Printing Preferences can be pretty effective way of including two or more pages on one sheet of paper.