Five Mistakes to Avoid When Purchasing Office Copiers and Printers

Photocopiers are an essential part of many businesses, but they can also be expensive to operate. The cost of toner, paper, and maintenance can add up quickly. However, there are a number of things you can do to save money on your photocopier.

1. Use the duplex printing feature.

Duplex printing is a feature that prints on both sides of a piece of paper. This can save you up to 50% on paper costs. Most photocopiers have a duplex printing feature, but it is often turned off by default. To enable duplex printing, consult your photocopier’s manual.

2. Print in black and white whenever possible.

Color printing is more expensive than black and white printing. If you don’t need to print in color, save money by printing in black and white whenever possible.

3. Use the correct paper size.

Printing on oversized paper can waste paper and money. When printing, be sure to use the correct paper size for the job.

4. Only print what you need.

Avoid printing unnecessary documents or extra copies of documents. Before you print, take a moment to make sure you need to print the document.

5. Proofread your documents before printing.

Proofreading your documents before printing can help you avoid printing mistakes that can waste paper and toner.

6. Maintain your photocopier regularly.

Regular maintenance can help to extend the life of your photocopier and reduce the need for repairs. Be sure to clean your photocopier regularly and follow the manufacturer’s maintenance recommendations.

7. Negotiate with your copier vendor.

When you’re ready to buy a new photocopier, be sure to negotiate with your vendor to get the best possible price. You may also be able to negotiate a service contract that includes free or discounted repairs and maintenance.

8. Shop around for toner and other supplies.

You can save a lot of money by shopping around for toner and other supplies. There are many different retailers that sell copier supplies, and you can often find good deals online.

9. Consider using a managed print services provider.

A managed print services provider (MPS) can help you to manage your printing costs and improve your printing efficiency. They can also provide you with maintenance and support for your photocopier. An MPS can help you to save money on your photocopier in a number of ways, including:

  • Negotiating better prices on toner and other supplies.
  • Helping you to choose the right photocopier for your needs.
  • Providing you with maintenance and support to keep your photocopier running smoothly.
  • Helping you to reduce your paper waste.

If you’re serious about saving money on your photocopier, consider using a managed print services provider.

By following these tips, you can save a significant amount of money on your photocopier. With a little planning and effort, you can reduce your printing costs without sacrificing quality or productivity.