When you have an office equipment maintenance agreement, it’s easy to see how well it works, especially when you have plenty of machines in the office that will all need regular maintenance. However, it may be tempting to not renew your agreement after it runs out simply to save money. However, this is likely to cause more trouble than it’s worth.
Fix Your Costs
If you don’t know which machines will need maintenance, and you can’t predict which type, there’s no way to know how much you need for maintenance or repairs in any given month. When you renew your office equipment maintenance agreement, you know exactly how much your maintenance costs will be for this month and every month. These fixed costs allow for better budging, and it leaves no risk of large, unexpected equipment costs.
Keeping Machines Running
Your office equipment is vital to the office, and it represents a large investment by the company. To protect the money that has been invested in these machines, a maintenance agreement will keep them running by providing regular maintenance to them. These maintenance sessions serve to keep the machines running well, and they can prevent larger problems from developing. This keeps costs low while keeping the machines in good condition for longer. This means not needing to replace the machines as often and significant savings for the company.
When you have a maintenance agreement for your office equipment, you have support personnel ready to extend help whenever it is needed. This includes being on call to take care of problems with the equipment. It also means having the same couple of technicians servicing your equipment. This allows you to have a good working relationship with your technicians as they learn about your machines and what they need over time. As you get to know your technicians, you can ask them questions and get advice about your machines. Your technicians are professionals who understand the exact models of office equipment in your office, so your equipment will get the right attention at the right time.