Purchasing a new copier for your workplace can be a daunting task, whether you’ve done it before or this is your first time.
There are numerous factors to consider, including whether to buy or lease, the functionality and needs of your team, whether to utilise a local dealer or manufacturer, purchasing a maintenance package versus hiring a local maintenance contractor, and more.
The copier you select will have to last a long time, which means it is not an everyday investment. In most circumstances, it is not even a yearly purchase. And it’s not like you have a complete IT department to assist you in selecting the machines you require, such as when investing in computers and cybersecurity.
To assist you, below are some of the most common mistakes people make when purchasing a new copier.
The Most Common Mistakes to Avoid When Purchasing a Copier
These pointers should help you buy intelligently and prevent the problems that come with copiers shopping.
Choosing something with too few features, selecting the incorrect copier supplier, purchasing a copier that is too expensive or too inexpensive to provide the value you require, and selecting the incorrect applications or features are all troublesome.
Here’s more on the most common mistakes copier buyers make, as well as how to approach your next copier purchase without stress.
One: a scarcity of features
People frequently look at features but become overwhelmed by all of the possibilities. Overwhelm prompts them to be cautious and cut back, which is frequently a costly decision when they realise the features their firm would grow into and that their staff would use if the features were available.
Plan ahead of time, but be open to uncovering unexpected aspects. Don’t eliminate features simply because you’re not sure you’ll need them. Consider features and functionality as possibilities to grow your firm rather than simply meeting present business needs.
Could your team use colour copy features for any important reports? Or do they only require black and white capabilities? Will you be sorry for not being able to scan documents when seconds count and you need to turn something around and get it back to a client or a partner? Stapling, hole punching, and brochure folding are examples of finishing touches.
There’s no reason to spend money on features you won’t use. When deciding what you require, keep in mind your company’s two to five-year future as well as what your team may actually do with additional functionality.
Two: Choosing the Wrong Copier Service Provider
Shopping for copiers begins with looking for copier service providers. Those looking to purchase a copier may start by looking at used copier listings, but the true value comes from picking between a local dealer and going directly to a copier manufacturer.
While going directly to a manufacturer has some advantages, you are limited to a particular brand and the copiers they offer. That implies your provider may force you to accept whatever they tell you is best based on what they create.
Working with a local printer dealer will provide you with various additional advantages. They’ll be able to help you navigate through numerous manufacturers to ensure you grasp all of the reliable copiers that are accessible, given your needs and budget.
Working with a local dealer also means that they can assess your needs and match you to the best copier and alternatives based on your objectives. Because a local dealer will work with multiple brands, they will be able to guide you with some bias.
Consider approaching anybody you choose to engage with as a business partner rather than a single transaction. Partner with a provider who is committed to assisting you in growing your business rather than just making a transaction. That means they’ll be concerned about whether you have the correct copier, the right technology solutions (i.e., features, cybersecurity, budget, and so on), and the
right long-term maintenance and upgrade strategy.
Three: Purchasing an Expensive or Low-Cost Copier
There’s an old adage that “you get what you pay for.” It is applicable to copiers in a practical sense.
While you should be cautious of your budget and what you can afford, it’s worth remembering that opting with the cheapest solutions will most certainly hold you back. Purchasing a low-priced copier will not only limit your feature options, but it will also cost you more in the long term due to frequent malfunctions and limited maintenance plans.
Mid-range copiers can make a huge difference in an organization’s future ambitions. These are frequently excellent selections for teams and businesses that have a notion of what they require but need to be matched to something that can develop with them.
Expensive copiers do not usually imply high-end copiers. When buying something expensive, be sure the bells and whistles are useful rather than gimmicky. By purchasing something larger than necessary, you risk impeding efficiency because your employees will face a lengthy learning curve.
Choosing a machine with all the bells and whistles, on the other hand, can add a high-shine finish to projects. The idea is to prioritise value and purpose over price.
Choosing Inappropriate Applications
Applications are similar to add-ons that, when correctly picked based on your specific demands, will increase job productivity dramatically.
Many businesses ask users to provide a code before producing copies. This is useful for a number of reasons. It enables management to check billable hours and resources used, and it provides significant security to the organisation through responsibility.
Many firms utilise Microsoft apps to connect workers with copiers and printers and keep them operating smoothly with one another and their output requirements. This has the potential to reduce expenses while increasing profitability.
Even sales teams can profit greatly from software that enable personnel to manage saved proposals and remotely deliver them to a prospect or client via their wireless connection, via the copier, to the client. Remotely accessing the copier for simple repeated chores like this can be simple, quick, and extremely efficient.
These are just a few examples of how programmes may be an extremely useful tool while simultaneously being an expensive, difficult, and unneeded expense.
Final Thoughts: Common Errors to Avoid When Purchasing a New Copier
While there are many misunderstandings and mistakes that can prevent you from selecting the correct printer or copier, these are the top five that are the most prevalent and easiest to avoid.
Rather of limiting capabilities and holding the team back, choose features that will suit your team and that your organisation can expand into.
Choose a printer vendor to be your business partner. They should carefully listen to your objectives and match you to the greatest unique solution for you. They should also be worried about your future and assist you in determining how to get a printer that will keep your options open and work for you rather than against you.
When it comes to pricing, keep in mind that pricey does not always imply great quality. And being inexpensive will almost certainly hurt you in the long term. Instead, purchase a copier that meets your requirements. Then, make sure it fits inside your budget.
Purchase a copier machine with capabilities that will benefit your team and your company. Some of them may appear to be frills, but bear in mind that there are gimmicky applications and valuable applications that will keep your staff and clients connected, safe, and ahead of the competition.