The cost of purchasing a copier can be divided into two categories. These are:
Upfront cost
These are usually determined by the type of copier you have chosen. If you have a limited budget, it is a good idea to list all of your requirements so that you can choose the best one for your company.
There are numerous options on the market for various functions such as printing, scanning, faxing, and so on.
It is pointless to buy a copier that cannot perform the necessary functions for your business.
Photocopiers are capable of scanning documents and sending emails directly to shared folders. You should think about including the following features:
- Letter Folding: The ability to automatically fold letters, pamphlets, and other documents saves time and produces more consistent results. You can also make a Z-fold (multifold) or a C-fold.
- Booklet Making: Assist in the production of small booklets with hole-punch or folding finishing.
- Faxing: Send fax messages directly to the designated address.
- Hole Punch: Available in single or triple sizes, depending on the user’s needs.
- Large Capacity Paper Tray: Expands the standard tray’s capacity by allowing more paper to load.
- Fiery Controller: Used to achieve the best colour matching for print media and to manage print jobs.
- Card Readers: A critical security feature that restricts access to scanned or pre-saved content to specific employees.
- Follow-Me-Printing: The ability to create prints from any desktop, laptop, smartphone, or other network-connected device.
Ongoing cost
A copier service agreement shields you from the extra costs associated with copier machine downtime.
Ongoing costs also include the cost of routine maintenance and spare parts. Most service agreements require a minimum monthly usage of 1,000 copies.
